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How to Customize Alerts for New Email in Outlook


Outlook is an information manager introduced by Microsoft. It is fundamentally an email application but consists of other data applications like notes, calendar, journal, etc.



Outlook has its applications for both Android and iOS devices. One great feature that adds to its importance, are the ways of getting your attention by using various techniques to alert you.
The ways and techniques used by email in Outlook and its customization shall be discussed below. The four methods used by Outlook as an alert are:
  1. Using a Sound
  2. Swapping the Mouse pointer
  3. Email icon popping up in the taskbar
  4. Banner alert in the bottom right corner of the screen if you’re an Android user, on the top right corner of the screen if you’re a Mac user.
To turn on these alerts for you, follow the steps mentioned below:
  1. Install the Outlook application on your device.
  2. In the ‘File’ menu of the applications, click on the ‘Options’ tab.
  3. Click on the ‘Mail’ and locate the ‘Message Arrival’ section where it offers you the ways to leave an alert.
  4. Tap on the checkbox to turn on or off any of the given options and click ‘Ok’ to save and confirm.
You may also turn off your audio if none of these methods are working for you, but this is not a solution to your problem.
Here are the two ways to customize your email notifications in Outlook:
Working with Focus Assist in Windows 10
Confused between turning the alerts off while you’re working with something important, but what if you forget to turn it on later and miss on some of the important reminders or mails?
Working with Focus Assist solves your problem. You can silent the alerts by setting a time for the same, and it’ll automatically turn on the alerts when the time limit crosses.
Steps to work with Focus Assist are:
  1. Go to the settings panel of your Windows or press ‘Windows + i’ on your Keyboard.
  2. In the search area, type ‘Focus Assist’ and tap on the ‘Focus Assist Settings’ from the number of options.
  3. Locate the ‘Automatic Rules’ section and turn the slider on for the settings you want to permit.
  4. Change the focus level from the drop-down menu to ‘Priority Only’ or ‘Alarms Only’ as per your requirement.
  5. Further, you can set a time for the alerts to go off.
Working with Windows Notifications
Notifications settings are a different menu of settings available on Windows to work with. The steps use Windows notifications are:
  1. Go to the settings panel of your Windows or press ‘Windows + i’ on your Keyboard.
  2. In the search area, type ‘Notifications’ and tap on ‘Notifications and Actions’ from the drop-down menu.
  3. Locate the ‘Outlook’ button from the number of options available and select the same.
  4. The next window appears with multiple settings options like sounds, banners, etc. You can enable these settings as per your requirement.
  5. It also asks you if you want to see the notifications or you want to hide them.
Mathew Anderson is a Microsoft Office expert and has been working in the technical industry since 2002. As a technical expert, Mathew has written technical blogs, manuals, white papers, and reviews for many websites such as office.com/setup.

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